Module 4: Team Management

One-on-One Meeting Builder

Draft coaching questions tailored to the educator and the moment. Run the meeting from the structured template, capture wellbeing, actions and notes, and print a clean record.

Who is this one-on-one with?

A few details so the questions fit this educator, this role, and where the conversation needs to go.

New to the team (first 90 days)
Settled and ongoing
Ready to stretch (growing into more)
Developing performance concern
Returning from leave
General check-in
Wellbeing
Practice reflection
Development goals
Coaching through a challenge
Feedback conversation
Career and growth
← Cancel

How do you want to run this conversation?

Tell us how long you have and the style that suits the educator.

15 minutes
30 minutes
45 minutes
60 minutes
Coaching (open questions, they do the thinking)
Structured (clear agenda, each section timed)
Warm check-in (lighter, more personal)

Drafting your coaching questions. This usually takes 10 to 15 seconds.

Check-in

~ 5 minutes

Open with how they are actually going. Capture the tone of the conversation and anything personal worth carrying forward.

Energy and wellbeing today
1
2
3
4
5

What's happening in the room

~ 8 minutes

Updates since last one-on-one: what's going well, what they're working on, where they need support.

Going well
Working on now
Progress on development goal

Discussion points

~ 10 minutes

Topics to work through together. If you drafted coaching questions on the first tab, they'll appear here when you click "Use these in the meeting template".

Reflection and growth

~ 5 minutes

Critical reflection on practice. What did they notice about how children responded? What would they try differently? What's the next step in their development?

Reflection on practice
Support and stretch from me

Actions and next steps

~ 2 minutes

Clear actions with a name and a date against each one. Document it in the conversation so there's no confusion afterwards.

Action Owner Due Status

Private manager notes

Not printed

Your own observations about patterns, risks, or things to watch. Not part of the shared record.